The drawers as they arrived were completely disordered, dirty and did not provide adequate protection for the contents, so a decision was made to re-house the cards immediately. Firstly, the drawers had to be ordered chronologically, decade by decade. It was found that there was a main year by year patient sequence plus a number of other sequences relating to x-rays and to particular practitioners, therefore it was decided to create one chronological sequence first, followed by these additional sequences and any drawers that had no identification.
|Index Cards on arrival|
The index cards were surface cleaned with a soft brush and checked for the presence of pests then placed in archival boxes in order. Each archival box can house the contents of more than one original drawer so a note was kept of which drawers’ contents had been placed in each box and a slip of archival paper was placed at the start of each run of index cards in the box with the original drawer’s title. Not all the index cards were of the same size therefore they were orientated accordingly to fit and two different box sizes were used. The archival boxes were numbered in pencil as they were filled and then the box content notes were typed onto a labelling sheet and neat labels were printed and attached to the boxes.
|Index Cards during re-housing|